Exciting opportunity for an individual at Senior Assistant co sec level exists within this retail giant. With clients around the world with nine partnerships across North America, Europe, Asia and Australasia. To match consumer demand in the UK and to enable the business to provide solutions to their partners across the globe, this organisation is growing at a rapid pace.
This is a contract role which will be for a 12 month period.
In this role you will have responsibility for all day-to-day company secretarial support functions, working closely with the Company Secretary team. The role will involve providing support for junior members of the team. The team works closely with the legal, regulatory, compliance, risk, finance and HR teams to ensure compliance with all regulations relating to a FTSE100 listed company.
What Will You Be Doing...
Board Meetings - facilitate the smooth operation of the PLC company and subsidiary companies' formal processes and help organise board and committee meetings; formulate agenda, collate and distribute papers in a timely manner, ensuring quality and consistency.
Corporate Structure - maintenance of holding company and subsidiary statutory registers and making all Companies House filings and returns.
Report and Accounts - coordinate with Finance the preparation, publication and distribution of the company's annual and interim report and accounts including drafting and review of the non-financial aspects; liaison with printer, auditor and all other advisers and internal stakeholders.
Annual General Meeting - organise the meeting, draft and distribute documentation to shareholders and draft chairman's script, liaison with Registrars in respect of proxy voting, attendance and post-AGM filings.
Share Dealing - operate the Share Dealing Code and deal with requests from employees, PDMRs and directors; ensure Stock Exchange announcements of dealings in respect of directors and PDMRs are made on a timely basis; maintain directors' interests register.
Shareholders - deal with certain shareholder requests, in conjunction with the External Registrar and Investor Relations team; monitor large shareholder movements maintain relevant registers.
Corporate Governance - keep up-to-date on legal, company law and regulatory environment developments and appraise Company Secretary; assist with development of directors and induction of new directors.
UK Listing Authority Requirements - monitor and ensure compliance with the continuing obligations under the UKLA Listing Rules, Disclosure Rules and Transparency Rules and share dealing code; prepare and release routine Stock Exchange announcements; maintain insider lists; make listing applications and file returns.
Disclosure and Communication - update and maintain the Group corporate website
Share Schemes - coordinate the management of the company's Share Scheme, working closely with Share Plan Administrators and Human Resources
An experienced and qualified chartered secretary with some listed company experience is a must.
Ideally Graduate ICSA or ACIS or part qualified.
Proactive approach including identifying and acting on the needs of the Board and senior management team.
Commitment to knowledge sharing and personal development
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