Senior Assistant Company Secretary1

Senior Assistant Company Secretary1

Job Title: Senior Assistant Company Secretary1
Contract Type: Permanent
Location: City of London, London
Salary: £65000.00 - £75000.00 per annum + benefits
Start Date: ASAP
Reference: BBBH18864_1559838285
Contact Name: Leena Myers
Contact Email:
Job Published: June 06, 2019 17:24

Job Description

Purpose of the role

To support and assist the Company Secretary at a strategic and operational level to develop the profile and services of the Company Secretariat, drawing on an awareness of internal business need and external industry trends. To build strong cross functional relationships with colleagues and to make a proactive added value contribution to corporate projects and shared goals.

Specific responsibilities

A.Listed company compliance
-Oversee and manage Company Secretarial input into the production and mailing of the Annual Report including:
oThe drafting of the Audit and Risk Committee report and other corporate governance content as required
oThe mailing process and logistics including liaising with the Registrars and Mailing House;
oRelated shareholder communications and website publication requirements for shareholders who do not receive hard copies; and
oTimely discharge of all regulatory filings and communications relating to the publication of the Annual Report

-Proactively manage the share registration contract and relationship with Equiniti, monitoring service levels and addressing any shortfall. Keep abreast of industry developments and work with Equiniti to deliver service improvements and cost savings

-Oversee project management and compliance requirements of AGMs and other shareholder meetings. This includes organising audio/visual and staging requirements, meeting materials, preparation of Q&As for the Board, managing the delivery of directors' proxy votes, liaison with Registrars and sourcing staff to help run the meeting on the day

-Manage the response to shareholder email and telephone enquiries throughout the year, liaising with the Head of Investor Relations on the appropriate response on difficult business issues

B.Corporate governance
-Act as Secretary to the Audit and Risk Committee which is a key and very substantial Committee of the Board. This includes scheduling meetings, setting agendas, attending and minuting meetings and following up and reporting on matters arising. Of crucial importance are the development of a supportive, proactive and confident relationship with the Chairman and other Committee members and a good understanding of the Committee's work

-Prepare the year-end Audit and Risk Committee report for inclusion in the Annual Report

-Assist the Company Secretary with plc Board meeting and corporate governance matters as and when required

C.Global entity management
-Provide direction, assistance and support where required to the Assistant Company Secretary in the delivery of company secretarial services to Group entities (including partnerships), having due regard to the global regulatory requirements which apply to the co. as a financial services and fund management Group. This will include specific responsibility for:
oRunning regular and ad hoc board meetings for selected Group entities as required; and
oOverseeing and providing advice on the company secretarial processes and governance within Group entities, with particular focus on the governance of overseas entities which are not managed by a third party service provider

D.Team development
-Mentor the Assistant Company Secretary and Company Secretarial Assistant as required to develop their technical and practical knowledge and capability in respect of company secretarial work and maximise the support they are able to provide

-Assist the Company Secretary to raise the profile of the Company Secretarial team across the business through proactive value added contribution to corporate projects and the development of strong relationships with colleagues in other functions

Key competencies

*Graduate preferred
*ICSA qualified
*Full familiarity with and practical experience of compliance with Companies Act and, preferably, UKLA requirements
*Minimum 3 years' solid company secretarial experience in a fast moving commercial, preferably financial services, environment
*Listed company and fund management experience a great advantage
*Live Board meeting minuting experience essential