Senior Assistant Company Secretary

Senior Assistant Company Secretary

Job Title: Senior Assistant Company Secretary
Contract Type: Permanent
Location: Scotland
Salary: £45000 - £50000 per annum
Reference: 15446_1489660212
Contact Name: Rory Strong
Contact Email:
Job Published: March 16, 2017 10:30

Job Description

Job Title: Senior Assistant Company Secretary

Summary of Department:
To arrange for the provision of legal and technical advice and assistance to help the Group fulfil its business aims and to meet specified regulatory requirements.

The UK Company Secretariat services the needs of the Boards and relevant Committees by providing the full range of company secretarial support.

Summary of Role:
The post-holder will support the Deputy Company Secretary and General Counsel and Company Secretary and the Boards/Committees in ensuring the smooth running of the UK Boards/Committees, good corporate governance and compliance of all Group Companies with the Companies Act as well as all other legal and regulatory regimes, with support from Group Legal and Regulatory Risk as necessary.

External Relationships:
Interaction with PRA and FCA where required - supplying requested MI which includes relevant board papers, minutes and follow up action points.

Internal Relationships:
The job holder will have significant contact with colleagues throughout the group.

Key Tasks:

1.Attends and prepares minutes of and lists of actions arising from the meetings for certain Boards/Committees. Circulates draft minutes for such Boards/Committees taking comments from presenters, the Executive, the Executive Responsible for the relevant Board/Committee, the Chairman and the members of the Board/Committee until the minutes are approved and signed

2.Works closely with the General Counsel and Company Secretary and the Deputy Company Secretary to ensure the agenda for each meeting of the Boards/Committees is set correctly and that appropriate board papers are produced and distributed on time including managing the actions list for each Board/Committee

3.Maintains and updates the Company Books for each of the companies in the UK Group both in hard copy format and on In Focus, the electronic company records management system managed by NV. Ensuring the timely return of all documentation to Companies House

4.Maintains and updates the terms of reference of each of the Boards and Committees, authorised signatories lists and a delegated authorities matrix. Maintains the Directors Interest Register.

5.Ensures the timely return of all required documentation to the FCA and to Companies House.

6.Works closely with the Deputy Company Secretary with regards to any one-off/adhoc projects which need to be covered the the Company Secretaria Team eg Board Effectiveness Review

Interpersonal skills necessary to communicate effectively with all levels of the business up to and including the Executive and Non-Executive Directors
Strong organisational and planning skills
Proven ability to effectively lead a team

Knowledge of relevant company law and company secretarial requirements
Knowledge of life and pensions industry in general and over time the Group in particular
Well developed knowledge of Board processes and routines

Demonstrable evidence of working with Senior Managers, Executive level in a Company Secretariat function.