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PA and team Assistant - Flexible position in Dublin

PA and team Assistant - Flexible position in Dublin

Location: Dublin, Republic of Ireland Salary: £40000 - £45000 per annum + + benefits
Posted: 13 days ago Employment type: Permanent Sector: Company Secretarial Reference: BBBH22293_1652342952
PA and team Assistant - Flexible position in Dublin with Global Travel
£40,000

Progressive, growing team offering flexible working with travel to the office for critical meetings only, this exciting opportunity would allow growth, development & progression within the team, offering extensive benefits. If you have experience working as a team assistant, ideally within a Company Secretarial or Legal function, with an interest in tech and organisation, this may be the job for you.

The role:
*Collate all documents required for licensing applications in various jurisdictions as well as other due diligence requests, and arrange for necessary signatures and certifications, legalisation and apostille, where required
*Act as Administrator for Diligent Entities, the Group's legal entity database, ensuring legal entity information is continuously updated
*Support the team with administration of the Group's global subsidiaries, including updates to letterhead, schedule subsidiary meetings, co-ordinate submission deadlines with relevant stakeholders, collate and distribute subsidiary Board packs and schedule weekly signing slots for subsidiary Board Directors and ensure all signed documents are filed as necessary
*Invoicing, raising PO numbers, and liaising with accounts payable team and suppliers
*Manage the central company secretarial mailbox, provide responses to queries and escalate where necessary
*General filing, scanning, storing of documentation (hard copies and electronic)
*Ad-hoc support with PowerPoint presentations
*Support the Deputy Company Secretary with internal team meetings, including distribution of materials
*Support with ad hoc projects and other duties relevant to the Group Secretariat function, or any other task assigned by the Deputy Company Secretary or Board Secretarial Manager

Requirements:
*Excellent communication skills both oral and written (English) with the ability to interact professionally with senior executives across the Group
*Highly organised and ability to prioritise effectively
*Attention to detail
*Proactive with a hands-on approach and a can-do attitude
*Confident working with confidential information
*Strong team ethic and willing to support team members to meet deadlines where relevant
*Computer literate (Word, Excel, PowerPoint, Access, Visio, Oracle Financials)
*Experience with company secretarial packages Diligent Entities and Diligent Boards desirable but not essential

For more information, please contact me on 02030588 005 or at poppy@dmjcosec.com
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