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Legal Secretary

Legal Secretary

Job Title: Legal Secretary
Contract Type: Permanent
Location: Dubai, United Arab Emirates
Industry:
Salary: £45000.00 - £55000.00 per annum + benefits
Start Date: ASAP
Reference: BBBH20869_1621415239
Contact Name: Leena Myers
Contact Email: leena@dmjcosec.com
Job Published: May 19, 2021 10:07

Job Description

Top international law firm seek an experienced Legal Secretary

The role:

To provide competent secretarial and administrative support service for partners, managers and associates, to ensure the smooth running of their assigned work group and department.

Key responsibilities

Provide secretarial support to the work group using iManage, Microsoft Word, E-mail, PowerPoint, and Excel;
Open a high volume of new files via Intapp Open, together with preparation of client identification KYC documents;
Manage a high volume of monthly bills, liaising with the partner and associates directly to effectively and efficiently manage the process;
Liaise directly with the finance team to finalise all bills;
Send all bills to clients;
Liaise directly with clients regarding outstanding invoices;
Create and amend, with a high level of attention to detail, documents, correspondence and emails, using the firm's house styles, from manuscripts or digital dictation;
Schedule meetings; taking calls from clients; presenting a professional and courteous image to clients and other outside parties;
Liaise with members of other departments to follow up on queries from the work group, e.g. billing information, documents sent for translation, filing, etc;
Arrange travel and accommodation via our dedicated travel agent, prepare and manage itineraries;
Arrange restaurant bookings for business development and client meetings;
Deal with ils during partner's and associate's absence from the office and take appropriate action;
Conduct ad hoc internet research;
Research and produce informative and relevant background information for new contacts;
Update client/contact database on InterAction;
Cover for other team members when required and capacity allows.
Candidate profile
Good standard of education; a secretarial qualification is desirable;
At least 3 years+ of experience as a legal secretary in a law firm;
Strong verbal & written communication and interpersonal skills;
Ability to confidentially talk to clients of all levels;
Fast, accurate, strong audio typing experience and excellent attention to detail;
Strong organisation skills with the ability to juggle workloads and meet tight deadlines;
Excellent IT-skills in MS Office;
The ability to work independently or as part of a team and carry out all duties with total confidentiality;
A proactive and 'can do' attitude whilst thinking outside the box; and
Fluent in English
French and/or Arabic language skills is a bonus