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Interim Deputy Company Secretary

Interim Deputy Company Secretary

Job Title: Interim Deputy Company Secretary
Location: Reading, Berkshire
Industry:
Salary: £55000.00 per annum
Reference: BBBH14525
Contact Name: Rory Strong
Contact Email: rory@dmjcosec.com
Job Published: August 26, 2016 12:48

Job Description


Support the Company Secretary in the day to day running of the corporate secretarial services of the company and to ensure the company's regulatory compliance regime.


Key accountabilities:


*Maintaining statutory records for the Group's UK and international subsidiaries and ensuring compliance with statutory filings
*Maintaining central database of group companies (Blueprint OneWorld) and updating company structure charts
*Supporting the Company Secretary with board administration (board reports, board packs) and advising the Board on regulatory changes and best practice.
*Providing support to the Group HRD and reward team in relation to director remuneration and share schemes as required
*Administering and maintaining the records of the Group's share option schemes, including liaising with the share scheme administrators and trustees of the EBT; completing and filing HMRC annual returns
*Supporting the Group's consumer credit licencing arrangements and liaising with external legal advisers as required
*Preparation of initial drafts of the annual report and supporting the review and proofing process (including provision of corporate and share data for the statutory accounts)
*Managing and overseeing the AGM (and GMs) to ensure smooth and effective execution, including preparation of notice of meeting and other ancillary documents, organisation of meeting, drafting chairman's script and summary shareholder feedback
*Reviewing dividend documentation and liaising with registrars for payment of dividend. Agreeing dividend timetable with external advisers and internally.
*Day to day liaison with Company's registrars and share scheme administrators; answering shareholder and option holder queries
*Maintaining insider lists and compliance with MAR
*Issue and listing of new shares for blocklistings and corporate actions and record of issued share capital
*Monitoring shareholder analyses and liaising with investor relations consultants where necessary
*Rationalising dormant subsidiary companies and supporting corporate restructuring projects
*Registering and managing the Group's trademark portfolio and liaising with trade mark agents
*Handling internal and external requests for information (such as share scheme and remuneration data)
*Drafting and releasing RNS announcements and NSM submissions
*Ensuring compliance across a range of corporate responsibilities including Modern Slavery, Bribery and Corruption, etc. and advising on best practice.
*Ad hoc tasks as required (e,g. project support for acquisitions, corporate actions)

Key working relationships:


Internal:
*Company Secretary and other members of the Executive team
*Group legal and group finance team (tax, treasury, financial reporting)
*Divisional finance teams

External:
*Company's advisers, registrars, share scheme administrators and EBT trustees

Experience, Skills & Qualifications:


Experience and Skills:
*Significant experience gained within a Co. Sec function within a listed plc, preferably with overseas subsidiaries
*Working knowledge of the FCA's Listing Rules and Disclosure & Transparency Rules and Companies Act 2006
*Excellent communication skills (written and oral)
*Solid inter personal skills and the ability to manage multiple (multi-level) stakeholders
*Ability to take the appropriate level of initiative and to drive a project/issue through to completion/resolution
*IT skills: Blueprint, Word, Excel

Qualifications:
*ICSA qualified
*A degree, although not essential, is highly desirable