FTSE 100 Assistant Company Secretary

FTSE 100 Assistant Company Secretary

Job Title: FTSE 100 Assistant Company Secretary
Contract Type: Permanent
Location: London, England
Salary: £40000.00 - £45000.00 per annum
Reference: 21373_1632835387
Contact Name: Rory Strong
Contact Email:
Job Published: September 28, 2021 14:23

Job Description

An exciting opportunity with a global FTSE 100 house hold name. A fantastic opportunity for a candidate looking to develop their career whilst working in a stimulating environment as part of a high-calibre head office team.

The role will offer plenty of exposure to interesting and varied work as part of a small team.
There will be ongoing investment in professional development.

Job Purpose

To support the Company Secretariat team in delivering high quality corporate governance compliance and administration. This interesting and varied role, reporting to the Deputy Company Secretary, will involve assisting in the provision of a wide range of company secretarial matters and compliance services across the Group portfolio of companies, ensuring that the Group's businesses are compliant with best practice and statutory requirements.

Key Duties and Responsibilities
*Assist in the provision of a full company secretarial administration service to the Group's UK subsidiaries, such as drafting director and shareholder minutes.
*The drafting and submission of forms (electronically and in hard copy) to the Registrar of Companies.
*Administer and maintain statutory registers on the Group's worldwide database of subsidiary companies (Diligent Entities), liaising with overseas subsidiaries and professional advisers.
*Supervise the maintenance of the Group corporate chart.
*Manage internal corporate activity meetings.
*Oversee the maintenance of the statutory registers for directors and assist with the year-end sign off process in relation to Annual Report disclosures.
*Assist the drafting, verification and proofreading of sections of the Annual Report, liaising with the Company's external auditors as required.
*Work closely with the Deputy Company Secretary in the planning and preparation of the Company's Annual General Meeting.
*Assist with the administration of the Company's employee share schemes, including liaison with Group HR, employees, share plan administrators and external advisors.
*Liaise with the Company's registrars, responding to retail shareholder enquiries and other ad hoc matters.
*Manage the UK statutory accounts approval/filing processes and liaison with external auditors and finance teams including the preparation of relevant paperwork and minutes.
*Act as company secretary to one or more UK legal entities, advising on governance issues and best practice.
*Act as secretary to the Group's Works Council. Overseeing all related events management and minute taking at meetings.
*Assist with public company compliance processes, including the drafting and release of London Stock Exchange regulatory announcements.
*Responsible for the maintenance of confidential and insider project lists and processes.
*Work with other departments on ad hoc projects including corporate restructurings, incorporations, strike offs and liquidations as required.
*Oversee signing authorisations, legalisation and notarisation processes, liaising with external counsel as required.
*General administration including filing, processing invoices, and recharging costs.
*Respond to company secretarial information requests from other departments, shareholders and external third parties.
*Undertake any other reasonable duties as requested or in line with agreed objectives.
Technical/Professional Skills & Competencies
*Experience of working in a FTSE listed company secretariat.
*Good working knowledge of the legal, regulatory and corporate governance framework applying to listed companies.
*Excellent written/verbal communication skills with a high level of attention to detail.
*Good computer skills; proficient in Microsoft Word and Excel.
*Experience of using Diligent Entities
*Highly organised with a "can-do" approach with ability to work to deadlines and under pressure from multiple tasks.
*Able to work well as a team member and build rapport and trust with both internal and external stakeholders.
*Must possess a high level of integrity, discretion and professionalism.