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Deputy Company Secretary

Deputy Company Secretary

Job Title: Deputy Company Secretary
Contract Type: Permanent
Location: London, England
Industry:
Salary: £50000 - £65000.00 per annum + benefits
Start Date: ASAP
Reference: BBBH19358_1571391945
Contact Name: Leena Myers
Contact Email: leena@dmjcosec.com
Job Published: October 18, 2019 10:45

Job Description

JOB PURPOSE

To support the Head of Company Secretarial, in attending to the Company secretarial requirements of the firm's listed and unquoted clients
Act as a point of communication between the company and its clients and their directors and stakeholders

To draw on the candidate's understanding of the UK listed markets, corporate governance, corporate reporting and disclosure


REPORTS TO
The Head of the Company Secretarial Services and ultimately to the Board of the Group


TASKS AND MAIN FUNCTIONS
Tasks:
*General company secretarial support and advice for all Group clients and for several clients and their subsidiaries in particular
*Reporting to client chairpersons and/or CEOs and liaison with other board members
*Liaison with external regulators and advisers including lawyers and auditors
*Keeping up to date in terms of UK company law and practice and, regulations and compliance affecting our clients
*Promoting and developing the range and quality of services which Group can provide its clients
*

Main functions:
*To maintain and update client corporate calendars as regards board, committee and shareholder meetings and as regards corporate documentation and tasks
*Arrange and manage all matters relating to the appointment and induction of directors and members of committees, all board related processes and terms of reference and related policies and processes for committees
*Review and revise from time to time all relevant corporate documentation for the Group and its clients
*Preparation of client board and committee papers, agendas, resolutions and minutes
*Record the attendance at board and committee meetings and the business conducted at such meetings and to draft appropriate minutes with matters to be actioned
*Maintaining and updating the minute books, statutory registers and records for clients
*Accountable for managing client related correspondence, collating information and writing reports, and memoranda to ensure relevant information is conveyed to client boards to enable decisions to be made and acted upon as required and communicated to relevant stakeholders
*Ensuring client boards maintain good relations with their shareholders and other stakeholders and boards are kept informed of shareholders' and other stakeholders' views.
*To provide client boards and in particular executives of legal, regulatory and governance issues and developments so that clients are and remain compliant with all relevant laws and regulations
*To ensure good quality information flows within the clients' boards and their committees and between senior management and non-executive directors in order that the board and committee functions are effective and efficient
*To provide client boards with relevant and appropriate input in terms of key reports, statements and graphics in relation to clients' annual reports and interim reports
*To positively engage in meeting discussions as and when required, providing relevant input and challenge where appropriate
*To review and provide input and commentary into the Group's budgetary process as well as the budgetary process for certain clients
*To review and provide input and commentary in relation to risk management policy and where appropriate issues of going concern for certain clients
*To review and monitor the Group's compliance with GDPR and other relevant regulations and to make recommendations as to changes in processes and controls
*To review arrange and monitor appropriate training for the Group staff


GENERAL RESPONSIBILITIES
*General administration and clerical support
*Fielding and attending to shareholder enquiries
*Identifying and monitoring risks to the Group's business performance
*Dealing with the Group's and clients' insurance policies
*Managing the Group's contractual arrangements with suppliers/customers



REQUIRED KNOWLEDGE, SKILLS AND ABILITIES


*Working knowledge of UK company law and company secretarial practice
*Clear and concise written and spoken communication skills with good attention to detail
*Ability to communicate complex information to a wide range of internal and/or external parties, including directors, advisers and stakeholders
*Ability to work in a multi-disciplinary team environment and to deadlines whilst maintaining a good quality of service
*Strong inter-personal, professional and influencing skills
*Experience of reviewing, negotiating and drafting contracts, circulars, prospectuses and other legal documentation
*Ability to take and produce clear and concise board and committee minutes
*Ability to use own initiative to make informed judgements with limited supervision and guidance
*Ability to identify and implement new ideas and processes as well as maintaining continuous process improvement alongside routine business delivery
*Ability to research and understand new and existing business issues relevant to the services provided
*A strong customer-focus with experience of developing and delivering services that meet or exceed the expectations of clients
*Experience of building and maintaining effective client, adviser and stakeholder relationships
*Ability to plan and manage own work load and to prioritise and achieve deadlines under pressure
*Ability to work with numerical information plus analytical and problem-solving skills
*Demonstrable ability to think strategically on behalf of the Group and its clients
*Excellent organisation and time management skills
*Good IT skills including capability and knowledge of all Microsoft Office applications, the internet and Emails
*

REQUIRED EDUCATIONAL and PROFESSIONAL BACKGROUND and EXPERIENCE

*University Graduate
*Legal or accountancy training
*ICSA/CGI training and full/partial qualification
*Experience as a deputy company secretary/company secretarial assistant at a senior level for at least three years

PERSONAL ATTRIBUTES AND
OTHER
REQUIREMENTS


*Personable, charming, polite, honest, trustworthy
*Integrity, and discretion particularly when handling confidential information
*Commercially aware
*To have a positive attitude to personal development and training
*Ability to engage and verbally communicate with directors and advisers socially and in meetings
*Team working skills
*loyalty and commitment to the organisation and team members