Deputy Company Secretary

Deputy Company Secretary

Job Title: Deputy Company Secretary
Contract Type: Permanent
Location: London, England
Salary: £10000.00 - £10500.00 per annum + benefits
Start Date: January 2020
Reference: BBBH19239_1571147937
Contact Name: Leena Myers
Contact Email:
Job Published: October 15, 2019 14:58

Job Description

Exciting position for a Deputy Company Secretary within this FTSE Small cap organisation to take on a broad ranging role within this fast paced and dynamic environment.

Your responsibility will be to deliver an expert company secretarial service, providing governance advice to the Board of Directors, overseeing all aspects of Board support, leading the preparation of governance sections of annual financial statements, management of the AGM and holding Group-wide responsibility for corporate and subsidiary governance.


Board Support
*Attending all Board and Committee meetings, advising the Chair and the Board on governance and regulatory matters and taking minutes.
*Advising the Committee chairs on governance and regulatory matters, supporting relevant audit, remuneration and nomination processes.
*Oversight of the Board and Senior management meeting timetable, including all meetings, offsites and annual requirements.
*Supporting the Chair on the annual board evaluation process.
*Compilation and circulation of Board and Board Committee packs, including preparation of governance and company secretarial papers.

*Responsible for the annual report and accounts process, including ownership of the governance section, preparation of the relevant sections, and supporting other key year end stakeholders.
*Relevant Corporate Governance Code 2018 reporting updates.
*Management of the AGM, including preparation of the Notice and ancillary documentation.
*Oversight of the corporate calendar, including annual and interim results, AGM and GMs, dividend timetable and investor events.
*Providing support on corporate transactions, working with senior management and external advisers.
*Ensuring compliance with the Company's listing obligations, the Listing Rules, Market Abuse Regulation and associated policies.
*Management of the Company's Insider Lists, open and closed periods and associated policies & procedures.
*Liaison with the Investor Relations support regarding preparation of stock exchange announcements.
*Liaison with the Company's Registrar, administration of share capital related matters.

*Oversight of the maintenance of Company Registers and statutory records for subsidiaries.
*Oversight of the Group's trademark portfolios.
*Member of the GDPR Steering Committee.
*Member of the Environmental Steering Committee.

*Line management responsibility for the Company Secretarial Assistant, ensuring their continued development by regularly reviewing capabilities and individual development plans in line with the Your Success process.
*To deputise in the absence of the Company Secretary, using own initiative and being pro-active in developing and implementing best practice.


*Extensive Boardroom room experience with the confidence to engage with the Board of Directors, senior management, board advisers and external stakeholders on a daily basis.
*ACIS or equivalent with post-qualification experience in a listed company environment.
*Understanding of UK Listing Rules, MAR, Companies Act 2006 and latest Corporate Governance Code update.
*Understanding of stock exchange listing compliance requirements and continuing obligations.
*Experience of preparation of Annual Report and Accounts, and of managing AGMs.
*Experience of Share schemes administration.
*Familiarity with GDPR.
*Familiarity with Blueprint OneWorld or equivalent.
*Experience of Board evaluation.
*Experience of Trademark and IP.

*Build and maintains strong relationships both with external stakeholder and an internal network across the wider business; fosters strong working relationships and has the ability to influence.
*Proactive, independent, highly motivated self-starter with an eye for detail.
*A strong communicator with excellent interpersonal skills.
*High-impact, engaging personality with ability to influence outcomes.
*Effective operator, well organised, gets things done well and with good pace.
*Represents the department positively within the business.