Deputy Company Secretary

Deputy Company Secretary

Job Title: Deputy Company Secretary
Contract Type: Permanent
Location: Scotland, Scotland
Salary: £63000 - £78000 per annum + BENEFITS
Start Date: ASAP
Reference: BBBH18327_1551343892
Contact Name: Leena Myers
Contact Email:
Job Published: February 28, 2019 08:51

Job Description

Deputy Company Secretary

Board and Committee Support:

*Support the company's Company Secretary with all Board meetings including the preparation and circulation of all papers, agendas, forward planners, minutes, actions and the maintenance of records etc.
*Deputise for the Company Secretary, as required.
*Manage and attend the Disclosure Committee, Board Risk Committee and Audit Committee meetings including being responsible for the preparation and circulation of papers, minutes, templates, agendas, forward planners, actions and the maintenance of records etc.
*Manage and develop the company's governance structure and processes to ensure effective oversight, control and governance of the company's corporate structure.
*Manage and carry out the annual effectiveness reviews of the Board and its Committees.
*Monitor the effectiveness and support the operation of all committees.
*Review and provide feedback to the business areas on all papers submitted to the Board and Committees to ensure compliance with the company's guidance on paper preparation and submission.
*Manage and attend the Executive Committees meetings including being responsible for the preparation and circulation of agendas, papers, minutes and actions and the maintenance of records.
Corporate Compliance Work:
*Ensure compliance with all legal and regulatory requirements relevant to the including but not limited to the Companies Act, UK Corporate Governance Code and Market Abuse Regulations.
*Manage the timely disclosure ofnformation as required including managing the RNS process and other regulatory announcements.
*Support the Group Company Secretariat in the management and development of the Group Subsidiary Governance Framework and ensure compliance with the Framework.
*Monitor governance developments, respond to consultations and advise and provide updates/training to the Board and key stakeholders on the impact of emerging governance matters and regulatory matters.
Key Stakeholder and Business Support:
*In collaboration with the Group's Company Secretariat (as required), manage and develop the Insider List, Securities Dealing Policy, Directors' Interests Policy, Managing a Dawn Raid Policy and Statutory Policy Guidance and monitor and manage all policy compliance training programmes as appropriate.
*Advise and support on the company secretarial aspects of any major corporate actions and transactions including Treasury and Finance projects such as bond issues.
*Advise the organisation's business on close periods and trading restrictions.
*Provide Half Year and Year End accounting support and advice on compliance obligations for periodic financial results and the company's continuing statutory and regulatory reporting obligations.
*Work with cross-functional teams including Group Company Secretariat, Treasury, Legal, Finance and any external advisers.

Direct Reports:
*Oversight and development of the Company Secretariat Team and be the coach and mentor for all team members.
*Support members of the Company Secretariat team to ensure the highest standards of statutory compliance and best practice, instructing third party advisers as appropriate.
*Act as the point of escalation for issues arising and ensuring their appropriate resolution.
*Develop and maintain the right culture, behaviours and standards across the Company Secretariat Team.
*Ensure the efficient running of the Company Secretariat Team and the provision of the highest quality company secretarial advice and assistance on any matter arising.
*Support the Company Secretary with budgeting and cost management for the Company Secretariat Team.
*Be responsible for the recruitment process to hire new team members as and when required.