Corporate Secretarial Assistant Manager -Guernsey

Corporate Secretarial Assistant Manager -Guernsey

Job Title: Corporate Secretarial Assistant Manager -Guernsey
Contract Type: Permanent
Location: Guernsey, Channel Islands
Salary: £55000.00 - £65000.00 per annum + benefits
Reference: BBBH21136_1626882904
Contact Name: Leena Myers
Contact Email:
Job Published: July 21, 2021 16:55

Job Description

Rapidly growing Listed outsourcing organisation seek an experienced Assistant Company Secretary/Manager keen to take responsibility of service delivery to Guernsey funds (some of which are listed) and Corporate structures. You will be part of its rapidly expanding and highly accomplished company secretarial team. There will be the opportunity to provide support to special projects such as preparation and production of the annual report and accounts, corporate actions, initial public offerings (IPOs) and ESG compliance.

Purpose of job

Responsible for all aspects of Company Secretarial from governance through to attendance at board meeting, preparing and filing fund related documentation, producing / reviewing governance sections for financial statements, regulatory compliance, statutory returns and regular corporate governance reporting to Boards. To contribute to the raising of the organisation's Corporate Governance profile and the sharing of knowledge and learning with the wider organisation's cosec community.

Main Responsibilities and Duties

Responsible for service delivery to our Guernsey clients, whether it Funds or Corporate, and be the primary point of contact;
Help more junior members of the team, deliver to agreed scope and timescales
Understand the relevant legislation and ensuring that all activities undertaken meet legislative requirements
Draft board papers, ensure board packs are assembled and distributed to client boards
Attend and minute board meetings, travelling to client locations as required
Draft other company materials including announcements and statutory filings, as appropriate
Draft governance sections of annual and semi annual reports in conjunction with fund accountants and advisors
Provide review and comment on corporate documentation as required by client and in conjunction with other advisors
Liaise with auditors as required
Keep clients' records up to date and ensure all statutory registers are maintained
Receive, monitor and keep up to date with constitutional, regulatory and listing requirements as applicable to individual clients
Take responsibility for various other aspects of our service offering, including developing client relationships, keeping up to date with best practice and helping disseminate the same to the wider team, undertaking some office administration including billing and project work, and supporting business development, as appropriate
Deal with correspondence, the collating of relevant information and writing of reports, ensuring decisions made or action points agreed are communicated to the relevant parties and completed within timescales set and agreed
Provide contribution to meeting discussions, as and when required
Monitoring changes in legislation and the regulatory environment, taking appropriate action as required, and providing the role of Trusted Adviser
Liaising with external regulators and advisers, such as lawyers and auditors
Provide any other duties as defined or deemed necessary by our Clients