Company Secretary Assistant

Company Secretary Assistant

Job Title: Company Secretary Assistant
Contract Type: Permanent
Location: London, England
Salary: £40000.00 - £45000.00 per annum
Reference: BBBH19180_1570460852
Contact Name: Poppy Talyor
Contact Email:
Job Published: October 07, 2019 16:07

Job Description

International FTSE premium listed media business is looking for a Company Secretary Assistant to join their small secretariat team.

This will be a broad role, being involved in all areas of the secretariat function, and including fantastic training. You will work with and report to the Company Secretary himself.

Location: Central London
Salary: £40,000-£45,000

Key Responsibilities

*Preparation of Governance Report and Investor Relations Commentary and other ad-hoc papers as required, for plc Board Meetings
*Support the Company Secretary with Remuneration Committee, Audit Committee, Nomination Committee and Risk Committee matters, including taking and drafting of minutes and the preparation of a Litigation Register
*Primary responsibility for co-ordinating the Group's global insurance programme, including overseeing the annual renewal process with the company's insurance brokers
*Managing the day-to-day relationship with the Company's registrars and managing the processes regarding the issue and listing of new shares, dividend payment arrangements, including reviewing the scrip dividend and agreeing the dividend payment timetable
*Maintaining records for issued share capital and treasury shares
*Registering and managing the Group's worldwide trademark portfolio and liaising with trademark agents
*Administering and maintaining the records of the Group's share option schemes, including liaising with the trustees of the EBT; completing and filing HMRC annual returns
*Drafting of the Remuneration Report, Directors' Report and Corporate Governance Report sections of the Annual Report and Accounts
*Assisting in ensuring compliance with the Corporate Governance Code, Market Abuse Regulation (MAR), sanctions, Health & Safety, Data Protection (GDPR), Anti-Bribery and Corruption, whistle-blowing etc, and advising on best practice
*Drafting and releasing RNS announcements and NSM submissions
*Organising and arranging the Company's AGM (and GMs) to ensure a smooth and effective execution, including preparation of the notice of meeting and other ancillary documents, monitoring proxy voting results and responding to queries of Investor Bodies
*Reviewing confidentiality agreements and dealing with ad hoc contract queries from operational businesses
*Dealing with tasks related to UK and overseas acquisitions and corporate actions
*Attending to statutory filings and notifications to the Registrar of Companies for UK and US companies
*Involved in rationalising dormant subsidiary companies
*Drafting agreements related to employee incentive arrangements, including share awards

Knowledge, Experience, Skills & Qualifications

*Ideally ICSA qualified
*Educated to degree level or equivalent experience
*Ideally someone who has worked in a listed plc with overseas subsidiaries
*Working knowledge of the FCA's Listing Rules and Disclosure & Transparency Rules, MAR, GDPR and Companies Act 2006
*IT skills: Blueprint, Word, Excel
*Minute taking

If this sounds like the role for you, do get in touch at or call me on 02030588005