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Company Secretary

Company Secretary

Job Title: Company Secretary
Contract Type: Permanent
Location: City of London, London
Industry:
Salary: £50000.00 - £65000.00 per annum + benefits
Reference: BBBH20475_1611934292
Contact Name: Leena Myers
Contact Email: leena@dmjcosec.com
Job Published: January 29, 2021 15:31

Job Description

Key Responsibilities

* To provide effective, professional support to the GC, the Management Boards and where appropriate
members of the senior management team. Key duties include:
o Leading on proposing, agreeing and circulating agendas in consultation with relevant stakeholders
(having regards to internal governance arrangements and annual schedule of business to be
conducted by both Management Boards);
o Logistics of meetings (appointments, attendance and availability);
o Organising and managing meeting papers - briefing contributors over papers required, collating,
circulating, deadline management;
o Taking minutes and action points; proactively managing meeting follow-up
o Ensuring follow on communications managed through all appropriate channels including minutes
to wider partner group; matters to be raised at partner meetings/firmwide town halls/any other
forum;
o Ensuring appropriate and effective use of technology to aid collaboration and information sharing
between the two Management Boards;
o Being proactive and confident in suggesting alternative, more efficient and effective ways ofsupporting and running the Managements Boards.
o Working with Chair and Co-Business Development Directors regarding the quarterly partners
meetings and partner conference content and logistics.
o Providing support to the Management Boards in relation to strategic business planning including:
assisting in the facilitation of the planning process; managing the process by which the Boards review progress against those plans; and generally supporting Board members in the effective delivery of their business planning obligations.
* Undertaking company secretarial tasks (including Companies House filings and maintenance of statutory registers for LS group companies)
* Supporting the GC on elements of partnership governance administration (including running the process of partner votes and elections, preparing draft partner resolutions etc.)

Candidate Profile

Specialist experience:
* Experience of working in a dynamic, professional services environment would be ideal;
* Prior company secretarial experience would be an advantage (including any ICSA qualification).

Abilities and desired experience / qualities:

* Outstanding organisational skills and attention to detail;
* Able to demonstrate high levels of discretion, sensitivity and confidentiality;
* Able to deal confidently with leaders and other senior executives / managers within an organisation;
* Pro-active approach to ensuring that all relevant work is completed in a timely and efficient manner
demonstrating excellent stakeholder management skills;
* Excellent communication skills, both written and oral;
* Strong analytical skills, able to collect, manipulate, analyse and present data from systems and pre-existing
reports;
* Solutions-oriented approach to work;
* Proactive in seeking better, more efficient ways of working in order to enhance service provided to
stakeholders.

IT skills required:

* Proficient IT skills including Excel, PowerPoint Outlook and Word;
* Experience or knowledge of document management systems would be beneficial but not essential as full
training will be provided.

Educational and professional qualifications required:
* Educated to degree level or equivalent experience level