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Company Secretary

Company Secretary

Job Title: Company Secretary
Contract Type: Permanent
Location: Worksop, Nottinghamshire
Industry:
Salary: £75000.00 - £80000.00 per annum + benefits and car allowance
Start Date: ASAP
Reference: BBBH19043_1564568214
Contact Name: Leena Myers
Contact Email: leena@dmjcosec.com
Job Published: July 31, 2019 11:16

Job Description

This is a a standalone Company Secretary role reporting in to the General Counsel. Previous cosec experience gained in a limited company is required.

You will be required to work in the Worksop offices for at least 3 days a week and will need to be able to travel up to twice a month for board meetings.


1.Organisational Diagram:
Reports to: General Counsel

2.Job Purpose Statement:
*Lead and manage a company secretariat system which is fit for a group structure.
*Lead the transformation of the new internal governance framework.

3.Key Accountabilities:
Board meetings
*Ensure consistent standards of governance for all group board meetings e.g. centrally coordinated, consistent, documented terms of reference, approved templates for board submissions, etc. Ensure all board meeting governance is documented, accessible, trained out, and compliance with it is upheld.
*Ensure company secretarial support is provided at every board meeting, and all operational boards. Provide oversight and management of all board meetings including all scheduling, quality checking of all submissions, distribution of all papers to all attendees and recipients, all communications to attendees and recipients of outputs, all admin support. Ensure minutes of all board meetings are taken, distributed and stored. Collaborate with all board sub-committees to support them to ensure the required standards of governance are upheld.

Corporate Governance
*Act as the lead support to the director with corporate governance responsibility. Ensure all corporate governance, including the Little Book and Big Book is documented, accessible, trained out, and compliance with it is upheld. Ensure that all external best practice (e.g. Wates) is considered and included where appropriate.

Other company secretarial
*Oversight and management of all Companies House filings and corporate records. Maintain a copy of all corporate records and ensure compliance with statutory corporate requirements. Maintain group structure charts and to circulate to relevant personnel as required.
*Oversight and management of the corporate structure, including an annual review of dormant companies. Liaise, in conjunction with the Legal Department, with both tax and legal external advisors to ensure the most efficient corporate structure is in place.
*Oversight and maintenance of the conflict of interest register and corporate hospitality register.
*Oversight and management of all shareholder communications, including quarterly reporting and the organisation of the AGM.
*Ensure all directors are trained on their legal directors' duties.
*Oversight and management of all external statutory annual reporting requirements in conjunction with the subject matter experts e.g. Legal and Finance.
*Partner with Legal and Finance in relation to any group restructures/new companies/acquisitions/disposals.


4.Knowledge/ Skills /Experience Required:

Knowledge e.g. QualificationsICSA qualification desired

Skills e.g. Technical Expertise* Excellent communication skills
* Assertive, and articulate
* Proven ability to problem solve
* Strong understanding of business and financial requirements.
* Ability to effectively negotiate with senior managers within the business and work to strict deadlines.
ExperienceA minimum of 3 years' experience in a company secretarial role.

5.Problems/ Challenges faced - director availability

6.Working Contacts - Chair of each board, all directors, non-executive directors, General Counsel, Heads of Department, Legal and Finance.

7.Special Features - requirement to travel to board meetings. Oversight of corporate governance of companies registered outside of UK.