Company Secretary

Company Secretary

Job Title: Company Secretary
Contract Type: Permanent
Location: London, England
Salary: £80000 - £110000 per annum + benefits
Start Date: ASAP
Reference: BBBH17811_1559212743
Contact Name: Leena Myers
Contact Email:
Job Published: May 30, 2019 11:39

Job Description

About the role

The team liaises with external resources such as registrars and external NEDs and lawyers. The team is responsible for the management of a number of listed funds, including Board meetings with NEDS, upkeep of the company statutory records, involvement in ad hoc projects, ensuring that relevant documents are filed on time and announcements made to relevant authorities in respect of all companies but particularly the listed companies.

The team is also responsible for ensuring excellent corporate governance on the various boards, via the AIC Code of Corporate Governance and the UK Code of Corporate Governance as well as ensuring compliance with the Companies Act 2006 and with the Listing Rules.

Essential Job Functions

1.To be responsible for and manage the Group of companies and 4 listed Venture Capital Trusts to enable directors to fulfil their statutory obligations to include, but not limited to:

*Co-ordinating, attending and drafting meeting (including board, AGMs and internal committees') agendas and timely collation of board/committee packs using Virtual Boardroom
*Timetabling of Board meetings with directors and attendees
*Management or Risk and Audit Committee meetings, including in relation to the preparation of the meetings and attending and minuting minutes
*Liaising with Boards in between formal meetings and dealing with ad hoc Board queries
*Drafting of VCT annual and interim reports in conjunction with VCT Finance function
*Coordination of production of prospectus and shareholder circulars in connection with VCT fundraises and ad hoc corporate events
*Drafting and publication of RNS announcements for the VCTs
*Dealing with ad hoc Board queries and approvals
*Ensuring the maintenance and timely update of ICSA Blueprint Company Secretarial records
*Ensuring statutory compliance with the Listing Rules, Companies Act and other regulatory requirements including statutory filings and administration following allotment of shares, transfers of shares are made in a timely manner
*Liaising with external providers of professional services including lawyers, auditors and registrars, as required
*Review of documents being submitted to the Boards
*Providing guidance to the Boards/management on any new applicable law/regulations
*Managing regular share allotments, capital reductions, share transfers and share consolidations/subdivisions/re-designations
*Managing dividend payments and other distributions including distributions in specie
*Dealing with statutory filings and administration following any statutory change of company details
*Supporting with the provision of company or director KYC/due diligence documentation
*Company incorporations and name changes (by electronic formation/change)
*Oversight of the statutory accounts timetable for all companies
*Oversight of the confirmation statement timetable for all companies
*Ensuring the maintenance and timely update of ICSA Blueprint Company Secretarial records
*Management of board training and board effectiveness


*Acting as a source of technical advice and support to internal functions
*Review and upkeep of certain processes and procedures for which they have nominated responsibility
*Other responsibilities as agreed from time to time
*Experience of annual corporate cycle

Job Specific Experience/Technical Skills/Abilities

*ICSA qualified (essential)
*At least 12 years post qualification experience
*Experience of VCs and Investment Trusts (essential)
*Excellent understanding of the Listing Rules, VC regulations, AIC Code of Corporate Governance, UK Code of Corporate Governance, UK Companies Act (essential)
*Good detailed knowledge of Blueprint (essential)
*Experienced minute-taker of lengthy, free-flowing meetings (essential)
*Management/supervisory experience (desirable)
*The ability to communicate confidently and effectively with personnel at all levels
*Excellent organisational and personable skills