|Job Title:||Company Secretary|
|Salary:||Up to £100000.00 per annum + benefits|
|Contact Name:||Leena Myers|
|Job Published:||February 08, 2019 10:05|
Responsible for advising the Board and its committees on all aspects of corporate governance with a particular responsibility to advise on all aspects of risk to its employees, customers, reputation, and interests of stakeholders. Specific risk areas include regulatory compliance, insurance and operational risk, and information security.
*Commit to the collective decisions of the Board and actively employ the Group " Values" and Company policies and procedures in all areas of work conforming to the Group Corporate Governance Procedures Sept 2014 and as subsequently amended.
Responsibilities: Governance including Compliance and Risk
Working with a board this individual will look to build the in-house governance framework, including Company Secretarial duties, and be responsible for advising on and monitoring compliance and risk.
This is a standalone position and requires an individual well versed in governance and risk management.
Key General Governance Accountabilities:
Keep under review all legislative, regulatory and corporate governance developments that might affect the Company's operations.
Ensure that any internal Corporate Governance documentation is kept up to date and as a general rule reviewed on an annual basis.
Support the Chair, Committees, NEDs, and other Executive Directors and senior management in ensuring effective governance of the business taking, account of best practice guidance, including the UK Corporate Governance Code and associated guidance.
Advise on the Group's scheme of delegations, authorities and accountabilities to ensure that a clear and effective framework exists for decisions to be taken and evidenced at the appropriate levels within the organisation.
Ensure all Board/Committee meetings are well managed and organised with relevant follow up on key points and actions.
Responsible for establishing the Board calendar and for developing, in agreement with the Chair and CEO/CFO the agenda and necessary approval, for both Board and Committees.
Facilitate productive two-way communication and information flows between the Board, Committees, and the rest of the business to ensure that:
- the Board/Committees are well informed about the business (performance, opportunities/risks, challenges, colleague views, environmental factors and trends, regulatory landscape etc)
- matters are escalated and considered at the appropriate times by the appropriate persons
- decisions made by the Board/Committees are communicated and executed well and on time by the appropriate colleagues within the business.
Specifically, with regard to risk:
Ensure compliance with regulatory obligations whilst taking a commercial and practical approach to risk-based challenges and offer appropriate solutions.
Ensure that group procedures for the assessment and management for risk, including crisis management, business continuity and disaster recovery plans are all in place and periodically reviewed by the operating boards.
Develop, maintain and advise on the Risk Register in conjunction with Directors and Senior Managers.
Continual drive for enhanced efficiency and customer service (internal and external) in all Risk and Compliance processes.
Further strengthen governance processes and procedures in respect of H&S, Ethics and Environment and risk.
Attend Annual H&S Review for each operating board to receive the report presented by the executive management team. Attend other operating board meetings as required.
Be available to all operating boards to provide material support on H&S, risk and compliance as required to meet obligations. Provision of proactive and practical regulatory advice to business managers and support functions.
Manage UK third party H&S audit programme and reporting to ensure corrective action in place.
Provide regular reports to boards and other relevant bodies detailing any current issues or information as required.
Responsibilities External Stakeholders
Represent the business with relevant local stakeholders and establish and develop key relationships to assist in advising on corporate governance and in particular risk.
The Company Secretary is expected to lead on legal matters for the organisation. However, in common with other Directors and General Managers, the post holder will be expected to take responsibility for the capable implementation of all the statutory and legal obligations of running a company. Ensure that policies and procedures reflect current legislative requirements and best practice in all areas.
Management and control of the adherence to regulations and company targets including training requirements in the following areas:
*Environment - including pollution
*Packaging & waste
*Vehicles on the road
*Awareness - keep all staff updated on relevant new legislation, in particular Health and Safety
Manage the Company Secretary/Compliance and Risk budget and continuous evaluation
Establish business objectives and KPIs to meet the Group strategic objectives.
People - through the Group HR Director
Develop, lead and motivate the Compliance officer to maximise effectiveness
Play a pivotal role in enabling a culture where all workers are safe, respected, included, act honestly and are supported to grow & develop.
Ensure clear two way communication between Directors and all staff.
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