Company Secretary

Company Secretary

Job Title: Company Secretary
Contract Type: Permanent
Location: Dubai, Dubai
Salary: US$160000.00 per annum + BENEFITS TAX FREE
Reference: BBBH15084
Contact Name: Leena Myers
Contact Email:
Job Published: December 12, 2016 15:30

Job Description

The Job holder will be required to work closely with the Board of Directors, the GCEO, and Executive Leaders.

Provide information on best practices governance framework that fits the Board of Directors, Dubai Holding (the corporate entity) and shareholders.

Support the Board in carrying out its fiduciary duties.

Ensure that the Board decisions concerning the company are in compliance and operate in accordance with the applicable statutory and legal provisions for corporate governance.

Set and administer critical corporate matters relating to the company and the Board of Directors.

Reporting in a timely and accurate manner on Board & Committees developments.

Principal Accountabilities

Understanding the business thoroughly and advising the Board/ Board Committee's with respect to all statutory requirements, corporate governance, Company law related matters.

Convening and servicing Board/ Committee meetings by producing agendas, taking minutes, conveying decisions etc.

Reviewing and ensuring the quality of presentation material and ensuring their adequacy, consistency and ease of use.

Handling Board related correspondence before and after meetings and ensuring timely distribution of agenda items and delivery of hard or electronic copies, or both.

Ensuring that the Directors Desk is well organized for ease of use and reference by the Board members and contains all reference material that the Board may require at any time.

Providing notice of upcoming meetings to the Board and/or of a committee when such notice is required.

Accurately and comprehensively recording and distributing the minutes of the Board and the Board Committee meetings.

Updating, maintaining and safe storing Minute Book and other legal documents and providing such documents relating to the Board and shareholders as and when required by authorized persons. These records may include copy of the founding documents, lists of directors, board and committee meeting minutes, financial reports, and other official records.

Ensuring that the Board's Policy Manual contains all Board directives and that such policies are systematically subject to Board review.

Ensuring that external correspondence to, and requests made of, the Board of Directors, or relevant to the governance of the company is reported and responded to in a timely manner.
the company's Annual General Meeting and all other meetings regarding the Board and Board Committees.

Ensuring that official records are maintained of members of the organization and Board. Ensures that these records are available when required for reports, elections, referenda, votes, etc.

Ensuring that an up-to-date copy of the Bylaws and Delegation of Authority ("DOA") is available at all meetings.

Maintaining and monitoring a calendar of important dates for the company such as Annual Meetings and important National events.

Contributing to meeting discussions, as and when required, and advise members on governance matters and other implications of proposed policies.

Monitoring changes in relevant legislation and regulatory environment and taking appropriate action.

Dealing with correspondence, collating information and writing reports/ MEMO's, ensuring decisions made are communicated to relevant company stakeholders.

Working with the Board members in implementing the Board and Committees running action list.

Overseeing the systems that ensure that the the company's Investments Board and Board Committees complies with the Terms of Reference ("TOR's") & Delegation of Authority ("DOA").

Preparing the annual schedule for Board and Committees meetings in consultation with the Chairman, Board members and Corporate Affairs Departments ("CAD") at Dubai Holding.

Addressing and communicating to the Chairman any feedback received from the Dubai Holding Corporate Affairs Department regarding meeting agenda items, document pack, DOA's ,TOR's etc.

Acting as the point of contact for investor relations and work closely with the Corporate Affairs Department ("CAD") at Dubai Holding.

Assisting in conducting the Board & Committees evaluation and performing any such other tasks as assigned by the Board from time to time.

Minimum Qualification:

Qualified Company Secretary / Chartered Secretary (Member of Institute of Company Secretary or Chartered Secretary)

University Graduate

Degree in Law is an advantage