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Company Secretary

Company Secretary

Job Title: Company Secretary
Contract Type: Contract
Location: London, England
Industry:
Salary: £60000.00 - £75000.00 per annum + BENEFITS
Start Date: ASAP
Reference: BBBH14955_1504186799
Contact Name: Leena Myers
Contact Email: leena@dmjcosec.com
Job Published: August 31, 2017 14:40

Job Description

The team liaises with external resources such as registrars and external NEDs and lawyers. The team is responsible for the management of a number of listed funds, including Board meetings with NEDS, upkeep of the company statutory records, involvement in ad hoc projects, ensuring that relevant documents are filed on time and announcements made to relevant authorities in respect of all companies but particularly the listed companies.

The team is also responsible for ensuring excellent corporate governance on the various boards, via the AIC Code of Corporate Governance and the UK Code of Corporate Governance as well as ensuring compliance with the Companies Act 2006 and with the Listing Rules.

Essential Job Functions


 Drafting meeting agendas and timely collation of board packs using Virtual Boardroom  Timetabling of Board meetings with directors and attendees  Attending meetings and minuting proceedings - occasional UK-based travel required  Management of 6-monthly Audit Committee meetings  Liaising with Boards in between formal meetings and dealing with ad hoc Board queries  Review of documents being submitted to the Boards  Providing guidance to the Boards/management on any new applicable law/regulations
3
 Managing regular share allotments, capital reductions, share transfers and share consolidations/subdivisions/re-designations  Managing dividend payments and other distributions including distributions in specie  Managing company liquidations and strike-offs  Supporting company acquisitions up to and including closing meetings and any postacquisition work, including liaison with the business and the appointed law firm  Dealing with statutory filings and administration following any statutory change of company details  Arranging the timely payment of stamp duty and stamping of stock transfer forms with HMRC following acquisitions, including provisional stamping where necessary  Drafting and arranging approval and execution of shareholder loan and management services agreements throughout the group  Supporting with the provision of company or director KYC/due diligence documentation  Company incorporations and name changes (by electronic formation/change)  Oversight of the statutory accounts timetable for all companies  Oversight of the confirmation statement timetable for all companies  Ensuring the maintenance and timely update of ICSA Blueprint Company Secretarial records

2. To be responsible for and manage the group of companies (6 private companies) to enable directors to fulfil their statutory obligations to include, but not limited to:

 Drafting meeting agendas and timely collation of board packs using Virtual Boardroom  Timetabling of Board meetings with directors and attendees  Attending Board meetings and minuting proceedings - 4 scheduled Board meetings per year  Liaising with the Board in between formal meetings and dealing with ad hoc Board queries  Providing guidance to the Boards/management on any new applicable law/regulations  Assistance with the employee share scheme as required  Arranging company incorporations and name changes as required

3. Day-to-day management of two staff (an Assistant Company Secretary and Company Secretarial Assistant) to ensure that the legal and statutory obligations of the portfolio companies are met.

Other:

 Acting as a source of technical advice and support to internal functions  Review and upkeep of certain processes and procedures for which they have nominated responsibility  Other responsibilities as agreed from time to time

Job Specific Experience/Technical Skills/Abilities

 ICSA qualified (essential)  Good detailed knowledge of Blueprint (essential)  Experienced minute-taker of lengthy, free-flowing meetings (essential)  Management/supervisory experience (desirable)  The ability to communicate confidently and effectively with personnel at all levels  Excellent organisational skills