Company Secretary

Company Secretary

Job Title: Company Secretary
Contract Type: Permanent
Location: London, England
Salary: £90000.00 - £95000 per annum + BENEFITS & CAR ALLOWANCE
Start Date: OCTOBER 2017
Reference: BBBH16104_1502115843
Contact Name: Leena Myers
Contact Email:
Job Published: August 07, 2017 15:24

Job Description

Reputed private group require a Group Company Secretary

Main Functions:

Responsible for ensuring the statutory duties imposed on the Company and its Board of Directors under the Companies Act and other statutory instruments are effectively discharged and complied with and the Board advised on such matters.

Ensuring the Board is made aware of any new legislation affecting the business and their own responsibilities.
Providing advice and support to the Group Boards as required.

Reporting To: The Chairman and Chief Executive and to other members of the Board as required.

Specific Areas of Responsibility

*Organising and prioritising time to take on duties and projects as required by the Board.
*Attendance at Board meetings for the Group and associated companies, ensuring that board papers, agendas and minutes are compiled and distributed to attendees and follow up on actions as required.
*Ensuring that all statutory filings are carried out in an efficient and timely manner.
*Overall responsibility for maintenance of statutory books and registers
*Liaising with legal advisers on ad hoc projects and issues affecting the businesses.
*Assisting the Chief Executive and Group Finance Director with the preparation of the annual statutory report and accounts
*Attending Trustee Meetings and liaising with the scheme's advisers where required.
*Liaising with the HR and Payroll department on Pension administration and providing advice and guidance on pension policy and legislation.
*Main point of contact between the Company and its insurance brokers.
*Responsible for the management, completion and provision of renewal information.
*Overall responsibility and management of all insurance claims for the Group and associated companies and liaising directly with insurers on such matters to ensure best possible resolution.
*Maintenance of an insurance claims register for all claims involving the companies and their employees and customers.

*Providing guidance and advice to all departments as required to meet the needs of the business for the Group businesses
*Reviewing commercial contracts and terms and conditions and providing advice as necessary.
arising, including renewals, monitoring and maintenance as necessary.
*Advising the businesses on possible trade mark infringements.
*Providing assistance on ad hoc projects as and when required

*Responsible for administration and compliance.
*Organising and attendance at meetings of the Trustees and following up on actions as required.
*Ensuring papers, agendas and minutes are compiled and distributed to attendees in good time.
*Organising and maintaining an annual timetable of meetings.
*Liaising with the finance director to ensure accounts are prepared and filed at the Charity Commission in good time.
*Providing advice and support where necessary, on charity matters generally
Corporate Social Responsibility
*Overall responsibility for the Group's Corporate Social Responsibility policy, its maintenance and development and reporting back to the Board on matters affecting the Group's policy.
*Providing guidance on environmental issues generally.

*Managing and training the Assistant Company Secretary
*Attendance at monthly management meetings
*Providing advice and assistance to the Chairman and other members of the Board and senior management as required on issues affecting the day to day running of the business.
*Member of the Group's Health and Safety Committees.
*Liaising with the Health and Safety and Training officer in respect of insurance claims.
*Liaising with the Group's corporate advisers
Data Protection
*Overall Responsibility for compliance with the latest data protection legislation.
*Liaising with the Group's corporate advisers on data protection issues as necessary