Company Secretary

Company Secretary

Job Title: Company Secretary
Contract Type: Permanent
Location: South West England, England
Salary: £90000.00 per annum
Reference: BBBH15917_1498203808
Contact Name: Rory Strong
Contact Email:
Job Published: June 23, 2017 08:43

Job Description

International FTSE 250 is hiring a Group Company Secretary to report into the board manage and manage the legal and secretariat department.

The Group Company Secretary is a key member of the Senior Leadership Team with specific responsibility to the organisation, as a whole, for its sound governance, legal compliance, providing a professional service as General Counsel both in a legal and business affairs capacity. To lead and maintain a function which is focussed, commercial and fit for purpose for the needs of the Group.

Duties and responsibilities:

*Monitoring compliance with various legislative and regulatory requirements affecting the Group. Keeping the 'conscience' of the organisation, ensuring the Board continue to take decisions and act in line with the governing documents, and comply with relevant legislative and regulatory requirements
*To act as Group Company Secretary and ensure that company law, data protection, intellectual property and other statutory or regulatory requirements of compliance, reporting and public accountability are complied with
*Ensuring that Board decisions are implemented in accordance with governing document or other internal operational procedures
*Ensuring that Board decisions are acted upon, and that all decisions made by the Board are in accordance with the appropriate governing document, reflect the objects within the Group, and continue to provide benefit to shareholders
*To liaise with the Chair and Group Finance Director or other Senior Leadership Team members to plan, arrange and produce agendas and supporting papers for Board meetings and for drafting the subsequent minutes
*Arranging and administrating Board meetings and any sub-committees in line with legal, and other regulatory requirements, and in accordance with the governing documents.

*Acting as the custodian of the governing documents, in liaison with Board members, reviewing their appropriateness and monitoring that the activities within the Group
*To act as the holder of statutory registers and books - ensuring that they are complete and accurate - and other legal and important documents such as insurance policies and signed/approved minutes.

Stakeholder development
*Understanding the needs and operational demands of selected key external stakeholders including statutory regulators, licensing authorities and others affecting the Group ensuring that the objectives and activities of the Board match those needs as far as is practicable
*Being an initial point of contact for selected stakeholders and interested parties.

Board induction, development and procedures
*Supporting Board members in fulfilling their duties and responsibilities, organising Board induction and on-going training
*Lead on the management of Board appraisal, skills audits and development
*Develop, implement and maintain a Code of Governance for Group including a Schedule of Matters, role descriptions for board members and an executive/non-executive responsibility.

Other duties
*Manage the contracting of, and the relationships with, the Group's professional advisers including solicitors, auditors and VAT advisers
*To provide in-house legal support for the Board of Directors and Senior Leadership Team, this work will include the drafting of straightforward contracts from templates and first-line opinions on Company Law issues.
*Managing various other projects, which could include estates, personnel, finance, pensions, money-laundering, and data protection, as delegated
*To assist HR and the Company Secretary where required in managing the Group's pension and assurance responsibilities
*To take responsibility for major parts of the production of the Annual Report and Accounts and AGM organisation
*Provide effective support and guidance and day to day line management including professional supervision as required, to the legal team, promoting a culture of professional development and continuous improvement

Person specification

Experience, skills and attributes:
*Qualified chartered secretary (or equivalent), with a listed plc and group of companies
*Sufficient experience of Company Secretarial role to manage compliance and deliver an effective service across the Group companies
*Experience and understanding of commercial considerations and drive to obtain best outcome for the Group
*Ability to know when to consult or seek advice in other professional areas, including tax and finance
*Ability to effectively manage risks while maximising commercial opportunities
*Credibility and influence as an ambassador for the Group as General Counsel and Company Secretary, internally and externally, able to operate successfully at senior Levels
*Advanced negotiation skills, able to work effectively to objectives with the personal sensitivity to manage negotiations with a range of stakeholders, including business leaders
*Ability to foster and maintain a strong team ethic and culture of continuous improvement
*Ability to work well with others and work independently and make sound decisions.
*Adapts to changing priorities, deadlines by taking action, even under pressure and criticism.
*Excellent interpersonal skills - exercises a professional approach whilst demonstrating openness and honesty.
*Good numeracy and well-developed analytical skills