Company Secretarial Manager

Company Secretarial Manager

Job Title: Company Secretarial Manager
Contract Type: Permanent
Location: London, England
Salary: £60000 - £70000 per annum + benefits
Start Date: ASAP
Reference: BBBH22108_1647369744
Contact Name: Leena Myers
Contact Email:
Job Published: March 15, 2022 18:42

Job Description

This outsourcing practice have built a particular reputation in the media and entertainment industry seek to onboard an experienced Company Secretarial Manager.

About you:

You will be self-motivated, able to work to tight deadlines, have excellent interpersonal and supervisory skills together with an ability and interest in understanding your clients' business.

Duties and Responsibilities:

* To manage and take responsibility for the compliance aspects of client Companies including:
* Assist Partners on corporate transactions including due diligence.
* Draft resolutions, minutes and other corporate documents and co-ordinating supporting
execution of same.
* Share re structures; subdivision of capital, re designation of capital, share buyback and
capital reduction.
* Mergers and De-Mergers.
* Maintenance of Dormant Companies.
* Co-ordinate appointment termination and other changes in respect of shareholders,
members, directors and officers.
* Deal with general company secretarial paperwork e.g. maintenance of statutory files and
registers, including retention of shadow registers as appropriate in electronic form.
* Ensure Board members are aware of their roles and responsibilities and provide advice and
support to assist them in effective discharge of their duties.
* Ensure Companies comply with its articles of association, drafting and incorporating
amendments in accordance with correct procedures.
* Monitor and ensure compliance with relevant legal requirements particularly under the
Companies Act and UK Code on Corporate Governance.
* Oversee maintenance of the statutory registers for over 2,000 Companies, and the
complexion and filing of confirmation statements and other notifications to statutory bodies as
required, bearing the accountability and liability for any failures to comply with statutory
* Liaising with Companies House and Clients.
* Investor relations and responding to shareholder queries/requests.
* Company incorporations, re-registrations, restorations by Court Order and administrative
* Maintain and update information for all entities on Diligent Entities software system.
Company Secretarial Practice:
* Provide adhoc guidance on company secretarial and 1985 and 2006 Companies Acts issues
within the firm.
* Monitor changes in relevant legislation/regulation and take appropriate action.
* Responsibility for the administration and updating of Diligent Entities database.
* Manage a team of six in multiple jurisdictions.
* Training and referrals for continued professional development within the team.
* Oversee the department billing process and debt collection, liaison with the firm credit
* Developing company secretarial procedures and processes to improve the profitability of the

Qualifications and skills
* Fully Qualified Chartered Secretary.
* IT experience - Outlook, Excel, Word and ideally Diligent Entities
* Communication - oral and written, ability to deal with variety of people in different
* Organised - ability to deal with a variety of tasks and managing a varied workload.
* Accuracy and attention to detail essential.
* Client focused.
* Commercially aware.
* Team building skills.
* Problem solving skills.
* Ability to work well under pressure.