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Company Secretarial Assistant-Investment Trusts

Company Secretarial Assistant-Investment Trusts

Location: London, England Salary: £32000.00 per annum
Posted: 20 days ago Employment type: Permanent Sector: Company Secretarial Reference: BBBH16292_1506518064
Global Asset Management firm require a Company Secretarial Assistant.

Duties and Responsibilities
To assist the Company Secretaries for the Investment Trusts to provide support on
behalf of Henderson Secretarial Services Limited to the Investment Trust clients
including:
 Assisting in the production of board papers ensuring they are properly collated and
dispatched within agreed timescales.
 Sourcing of supporting information and drafting routine reports as required for
inclusion in the Board papers.
 Making the necessary arrangements for Board meetings and general ad hoc
meetings, e.g. room bookings, refreshments etc.
 Supporting in the production of the annual report and accounts, half yearly reports
and interim management statements to shareholders of the investment trusts,
including preparation of mailing requirements and ordering of label data from
various providers.
 Maintaining the statutory records, registers and annual returns for the investment
trusts including maintenance of the Blueprint database system and assisting in the
submission of returns to the Registrar of Companies.
 Sharing the responsibility for all making all stock exchange(s) announcements e.g.
daily net asset values, voting rights, dispensation, substantial shareholder, share
buy-back, dividends, results, directors dealings, (keeping director's dealings up to
date), etc. in accordance with agreed procedures.
 Circulating monthly portfolio valuations.
 Assisting the Company Secretaries to ensure loan facility compliance certificates are
signed off and dispatched within agreed timescales each month.
 Checking the website entries for the trusts to ensure that investment trust client
information is accurate and up to date.
 Maintaining the filing system for the investment trust clients.
 Preparing agendas, letters and general correspondence as required.
 Assisting with special ad hoc projects as directed by the Company Secretaries.
 Assisting with ad hoc departmental matters.
 Liaising with appropriate external suppliers.

Work closely with the other assistants in the team and provide cover as necessary.

Other Functions
Assumes additional duties as assigned
Technical Skills and Qualifications
 Knowledge equivalent to A level standard and a part qualified Company Secretary.
Competencies Required
 Good written and oral communication skills
 Strong organisational skills and able to prioritise effectively
 Numerate
 Strong attention to detail
 Pride in the job and an eye for accuracy and layout
 Able to work under pressure and use own initiative
 Able to work as part of a team and prepared to share team structure responsibilities
 Experience of Microsoft Office, Excel and Outlook is essential
Ongoing competence in the role to be assessed by:
 Annual Performance Appraisal
 Completion of all assigned Compliance training

This role will suit an individual who is part way through their ICSA qualiication and has a minimum of 6 months hands on cosec experience to date.
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