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Company Secretarial Assistant

Company Secretarial Assistant

Job Title: Company Secretarial Assistant
Contract Type: Permanent
Location: Milton Keynes, Buckinghamshire
Industry:
Salary: Up to £35000.00 per annum + benefits
Start Date: ASAP
Reference: BBBH17835_1536250817
Contact Name: Leena Myers
Contact Email: leena@dmjcosec.com
Job Published: September 06, 2018 17:20

Job Description

Reputed national law firm require a Comopany Secretarial Assistant who has a minimum of 1 years experience.

This person would be immediately responsible for carrying out company secretarial tasks, predominantly for private companies.

The ideal candidate will either:

- have a law degree, with good knowledge of the Companies Act and with at least one year's experience of company secretarial work in a busy role; or

- be a part-qualified company secretary with at least one year's experience of company secretarial work in a busy role.

Experience in using Blueprint software (Blueprint Oneworld) is essential. Experience in using GEMS software may be useful but is not essential.

Main responsibilities
Incorporations:

Incorporating companies (limited by shares and by guarantee), property management companies and LLPs - more than 150 electronic incorporations a year.
Preparing both hard copy and electronic statutory books to be supplied to internal legal staff and external clients.

Company secretarial:

Providing excellent company secretarial services to a wide range of clients, from single companies to large groups of well-known companies.
Assisting with the maintenance of the statutory records and documents of our 330+ client companies, managing the relationships with shareholders and providing input into corporate restructurings. This will include audits and updates of the records of group companies for clients.
Assisting with advising on registers of people with significant control ("PSC registers").
Using the Blueprint database on a daily basis.
Electronic filing (via Blueprint) and web filing of documents at Companies House.
Drafting a wide range of board and shareholder resolutions including resignations, appointments, share allotments, name changes and company dissolutions.
Preparing dormant company accounts.
Dealing with administrative tasks relating to company secretarial matters.
Dealing with daily post forwarding for our registered office service clients.

Property management companies:

Providing excellent company secretarial services to property management companies and property developer clients.
Dealing with handovers of residents' management companies to residents.

Billing:

Assisting the team director with billing and bill management tasks.

Skills and qualifications
Technical skills:

Ideally will be experienced in using Blueprint. Experience in using the GEMS database will be useful but not essential.
Good use of grammar.
Good IT skills. Able to use Word and Excel.
Innovative and able to find the most efficient ways to carry out tasks.

Able to work independently on company secretarial tasks.
Organised and precise.
Open minded about developing and adopting new ways of team working.
Good sense of responsibility and ability to "own" a task until it is completed.
Self-confident.
Common sense.
Highly responsive to clients.