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Company Secretarial Assistant

Company Secretarial Assistant

Job Title: Company Secretarial Assistant
Contract Type: Permanent
Location: London, London
Industry:
Salary: £30000 - £40000.00 per annum + BENEFITS
Start Date: ASAP
Reference: BBBH14740
Contact Name: Leena Myers
Contact Email: leena@dmjcosec.com
Job Published: October 03, 2016 14:30

Job Description

Investment Manager seeks a Company Secretarial Assistant as a matter of priority. This is a newly created role which reports directly in to the Company Secretary.

JOB PURPOSE:
To provide proactive support and assistance to the Company Secretary in the areas of responsibility outlined below which includes managing the plc Board and committee meeting administration.

Key accountabilities

Board Support
-Scheduling, organizing and servicing meetings of the boards and Committees;
-Collating and distributing board and committee papers via Diligent Board books;
-Taking responsibility for quality control and timely delivery of board papers for Board meetings;
-Responsible for ensuring uniformed board documentation packs and providing guidance to stakeholders;
-Liaising with the NEDs to arrange attendance at various internal and external events;
-Maintaining directors' conflicts of interest register;
-Maintaining directors share interest register;
-Responsibility for maintaining and updating the minute books of all companies.

Company Secretarial
-Act as secretary to a number of boards committees as directed by the Company Secretary
-Ability to draft board minutes, resolutions, terms of reference and follow up actions
-Manage the annual general meeting process working closely with the registrars and preparation of the meeting
-Oversee statutory administration including maintenance of statutory registers and statutory filings
-Prepare and file routine RNS filings
-Provide support on Annual Reporting and year end process
Share Plans
-Work with HR and third party vendor on annual invitation and maturity of SAYE across the business.
-Manage share issuance for SIP awards
-Prepare monthly and quarterly share reconciliation reports for announcements and finance
-Prepare annual tax returns for share schemes

Other
-Draft procedural notes and manual for company secretarial tasks on a ongoing basis
-Support Company Secretary on corporate projects











Signed by employee: ____________________________________

Dated:____________________________________ 

Person specification


Experience:-Working for a PLC
-Currently working as an Assistant Company Secretary for a PLC organisation or within an Executive Assistant role with experience supporting a client group
-Experience preparing meeting packs and taking minutes
-Companies house filing
-Administering Share Plans
Qualifications:-ICSA qualified or working towards
Key competencies:

-Excellent attention to detail and organisational skills
-Excellent communication skills
-Ability to multi-task and work to tight deadlines, staying calm under pressure
-Ability to work autonomously
-Strong interpersonal skills, with experience of dealing with senior internal and external contacts.
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