Company Secretarial Assistant

Company Secretarial Assistant

Job Title: Company Secretarial Assistant
Contract Type: Permanent
Location: London, England
Salary: £35000.00 - £45000.00 per annum
Reference: BBBH21484_1634716070
Contact Name: Poppy Talyor
Contact Email:
Job Published: October 20, 2021 08:47

Job Description

Company Secretarial Assistant - ftse 250

£35,000 - £45,000

Kent (1 day a week) and London (1 day a week)

As a Company Secretarial Assistant, you will support in the provision of a comprehensive and professional company secretarial service to the Group, ensuring that all statutory, corporate and other regulatory compliance requirements are met with and that information required by the PLC Board and Executive Leadership Team is timely, accurate and well presented. You will assist the Assistant Company Secretary and work closely with the Company Secretariat Administrator in supporting the team's needs. You will also work with the Group's Joint Venture team to ensure good governance of the Group's joint venture subsidiaries.

Your Main Responsibilities

Work alongside the team in ensuring compliance with company legislation, the UKLA Listing Rules, the Corporate Governance Code and any other regulatory requirements.
Maintain the statutory records and minute books and manage the annual reporting requirements for all Group subsidiaries.
Manage updates to the Group's delegated signing authorities and maintain the Group's sealing registers.
Assist with the preparation and release Stock Exchange announcements as required, ensuring that they are accurate and complete in accordance with DTR requirements.
Assist in the preparation and accuracy of the Annual Report and Accounts, ensuring that associated deadlines and timescales are met.
Assist in the preparation for and organisation of the AGM and provide organisational support at the AGM.
Support the administration of the Group's share schemes.
Assisting in the planning and preparation of internal committee meetings.
Prepare joint venture subsidiary board papers, arrange, attend and minute meetings of JV boards.
Liaise with the Group's Registrars, external auditors and external advisors as necessary.
Additional roles and responsibilities to meet the business meet needs.
Relevant experience:

Detailed working knowledge of company secretarial software and board portals.
Knowledge of Companies Act 2006, Corporate Governance Code, DTRs and Listing Rules.
Education, training of qualifications:

Educated to degree level and part or full ICSA qualified (or committed to working towards this qualification).
Company secretarial experience, to include subsidiary management, meeting support and minute taking (preferably within a listed company environment).
Highly organised, process driven and detailed-oriented especially in written work.
Strong communication skills and ability to interact confidently with people at all levels.

For more information, please contact me on 02030 588 005 or email me at