Company Secretarial Assistant

Company Secretarial Assistant

Job Title: Company Secretarial Assistant
Contract Type: Permanent
Location: Hertfordshire, England
Salary: £35000.00 - £40000.00 per annum + excellent benefits
Reference: BBBH21160_1627312225
Contact Name: Leena Myers
Contact Email:
Job Published: July 26, 2021 16:10

Job Description

An opportunity has arisen to join this high profile, fast-paced and collegiate FTSE 50 team. This important and varied role will involve a broad range of general company secretarial duties with regular exposure to partners in the business, supporting projects and transactions.

We are looking for a confident and upbeat self-starter with a good understanding of company law and corporate secretarial responsibilities and who is eager to learn and apply their knowledge.

You will be responsible for
As a Company Secretarial Assistant in the team, you will have responsibility for a variety of matters across the areas below.

Your responsibilities may include:

Supporting the Senior Assistant Company Secretaries in the delivery of listed and subsidiary Board and committee governance
Supporting compliance with the Market Abuse Regulations and the Group's payment practice reporting requirements
Advising on business signing requirements and maintaining the powers of attorney register
Preparing and releasing routine UK Stock Exchange announcements, FCA notifications, Central Irish Bank filings and NSM submissions
Supporting a portfolio of UK and international companies, including maintaining statutory records on Blueprint and submission of statutory filings, supporting with corporate transactions and intra-group restructurings as part of corporate simplification activities, liquidations and inter-company dividends
Organising subsidiary board meetings, preparing minutes and other ancillary documents
Supporting with leading our Dutch subsidiary board and minuting meetings where required
Supporting on the end-to-end annual subsidiary accounts process in collaboration with other company secretaries, cross-functional teams and external auditors; preparing and reviewing accounts
Supporting the Senior Assistant Company Secretary in the preparation of induction material for statutory director appointments
Assisting with global half-yearly health checks
Assisting with general team administration, and providing support to other team members as and when required
Responding to ad hoc queries from international businesses, joint venture partners and third-party service providers
Assisting the Senior Assistant Company Secretary in the delivery of the PLC Annual General Meeting and shareholder documentation
Responding to routine shareholder enquiries and assist with shareholder queries from around the business

You will need
Attention to detail and the ability to work well as a teammate will be key strengths. You will be able to adapt quickly in a fast paced environment. The role will require you to support the evolving needs of the team and the wider business. You will be able to work autonomously on tasks and lead your own workload to ensure that all relevant timelines are met.

In addition, we are looking for:

Part or ICSA qualified with a good understanding of company law and governance requirements and having demonstrated this understanding within a team with Corporate Secretariat responsibilities
Good written and verbal communication skills, attention to detail is needed
Good planning and organisational skills; with the ability to handle your own time, prioritise and meet timelines without compromising on quality
The ability to adapt well to change in a fast paced retail environment