Company Secretarial Assistant

Company Secretarial Assistant

Job Title: Company Secretarial Assistant
Contract Type: Permanent
Location: Welwyn Garden City, Hertfordshire
Salary: £30000.00 - £38000.00 per annum
Start Date: ASAP
Reference: BBBH19348_1571130605
Contact Name: Leena Myers
Contact Email:
Job Published: October 15, 2019 10:10

Job Description

FTSE 100 organisation seek a proficient Company Secretarial Assistant.

1. Listed Governance & Statutory Compliance
* Supporting listed and subsidiary Board and committee governance
* Overseeing compliance with the Market Abuse Regulations
* Advising the business on the application of the Group's Delegation of Authority and signing policies and maintaining the powers of attorney register
* Supporting with the drafting and production of the PLC Annual Report and maintaining the regulatory sections of the PLC website
* Preparing and releasing UK and International Stock Exchange announcements, FCA notifications and NSM submissions
* Managing a portfolio of UK and international companies, including providing support to ensure that the best standards in governance are adopted and maintaining statutory records on Blueprint
* Organising subsidiary board meetings, preparing minutes and other ancillary documents
* Supporting on the end-to-end annual subsidiary accounts process in collaboration with other company secretaries, cross-functional teams and external auditors; preparing and reviewing accounts, engagement letters, management representation letters and comfort letters
* Preparing and supporting in the delivery of training and inductions to statutory directors
* Assisting with the global half-yearly health checks
* Assisting with general team administration, and provide support to other team members as and when required

2. Transactional and Project Support
* Providing company secretarial support on UK and international corporate transactions and intra-group restructurings, including group acquisitions, investments and disposals, corporate simplification activities, equity injections, liquidations and dividends
* Responding to ad hoc queries from international businesses, joint venture partners and third-party service providers
3. Shareholder Matters
* Assisting with preparations for the PLC Annual General Meeting, production of shareholder documentation, directors' briefing material and management of the meeting on the day
* Supporting the ongoing relationship with the Group's Registrar, including in relation to share registration matters, PLC dividends and shareholder strategy initiatives
* Responding to routine shareholder enquiries and assist with shareholder queries from around the business
* Working with the reward function to assist in the Group's management of executive and employee share schemes
* Overseeing all aspects of Corporate Sponsored Nominee


Attention to detail and the ability to work well as a team player will be key strengths. You will be able to adapt quickly in a fast-changing environment. The role will encourage you to think outside the box and proactively offer both ideas and solutions to support the evolving needs of the team and the wider business. You will be able to work autonomously on tasks and manage your own workload to ensure that all relevant deadlines are met. In addition, you must:
* Must be part or ICSA qualified with a good working knowledge of company law and governance requirements
* Experience of working in a listed company environment is desirable, but not essential as training will be provided
* Have good written and verbal communication skills, attention to detail is essential
* Be able to work cross-functionally and form strong working relationships internally with senior managers and Directors
* Have good project management, planning and organisational skills; must be able to manage own time, prioritise and meet deadlines without compromising on quality
* Be able to adapt well to change in a fast-changing retail environment
* Have strong PC skills including Word, Excel, Outlook and Blueprint (or similar entity management system)