Company Secretarial Advisor

Company Secretarial Advisor

Job Title: Company Secretarial Advisor
Contract Type: Permanent
Location: London, England
Salary: Negotiable
Reference: BBBH17519_1531142869
Contact Name: Rory Strong
Contact Email:
Job Published: July 09, 2018 14:27

Job Description

Renowned global insurance group is hiring a Senior Company Secretarial Assistant.

*To manage the administration of various Board meetings and related Committee meetings for a portfolio of operating companies and subsidiaries, including the preparation of agendas and matters arising reports, liaison with key stakeholders to ensure timely delivery of board papers, matters arising updates. Use of Diligent electronic board portal software to prepare and circulate meeting packs within agreed time-frames, and update as necessary prior to board/committee meetings.

*To manage the process to produce Companies Act confirmation statements for all Group entities and file at Companies House.

*To assist with the delivery of the statutory accounts year-end process, including (but not limited to) drafting directors reports (so far as is possible), reviewing accounts, liaising with auditors and finance teams, drafting approval minutes or written resolutions, checking ancillary documents, arranging for approval of the accounts at live Board meetings or by circulation of written resolutions, management of the process to obtain directors' emoluments data.

*To maintain statutory records held on the Blueprint Oneworld software package, producing and filing appropriate statutory returns at Companies House within statutory deadlines including (but not limited to) changes in directors, changes in share capital, share allotments, company name changes, and updates to constitutional documents.

*To assist with ad-hoc corporate administration tasks and projects, including changes of name, adoption of new articles and changes to share capital, etc. including drafting associated minutes, resolutions and associated documents.

*To assist with project work the Group Secretariat team participates in or manages including: SMCR implementation, Group Standards compliance, corporate simplification, process automation and introduction of corporate governance standards for unlisted firms.

*To facilitate the signing and execution of company documents, ensuring that the appropriate delegated authorities are followed including advising colleagues on appropriate use of delegated authorities.

*To manage the scheduling of Board/Committee meetings for the forthcoming year, including liaison with non-executive directors, senior executive directors or their support staff and Group, and maintenance of the schedule throughout the year to deal with ad hoc requirements, new Boards or Committees or changes in availability.

*To assist with system administration of the Diligent and Blueprint platforms including user reviews, setting up new users and deleting leavers from the system and maintaining access to correct Boards/Committees for all users.

*To keep individual technical knowledge up-to-date regarding developments in corporate governance, relevant regulations and application of the requirements of the Companies Act.

*General company secretarial administration in support of own role and the team.


*Candidate should be recently qualified or part-qualified/working towards CSQS (Chartered Secretaries Qualifying Scheme) (or equivalent)
*Good IT skills, including knowledge of Microsoft Word, Excel, Outlook; knowledge of Blueprint Company Secretarial Software an advantage
*Good time management and organisation skills
*Excellent attention to detail
*Ability to work on own initiative
*Good oral and written communication skills
*Accurate and methodical, with a commitment to quality
*Ability to deal with people at all levels, including senior managers and non-executive directors
*Adaptable and flexible, with a positive attitude to change
*Good team working skills
*Ability to work to high quality under pressure and work within tight deadlines