Assistant/Deputy Company Secretary

Assistant/Deputy Company Secretary

Job Title: Assistant/Deputy Company Secretary
Contract Type: Permanent
Location: London, England
Salary: £75000 - £100000 per annum + benefits
Start Date: ASAP
Reference: BBBH22012_1645539442
Contact Name: Leena Myers
Contact Email:
Job Published: February 22, 2022 14:17

Job Description

The Assistant Company Secretary/Deputy Company Secretary you will be responsible for developing and advancing this innovative organisation's company secretarial and corporate governance function at an exciting time of growth. This is a high-visibility and high-impact role, reporting to and working closely with the General Counsel, the rest of the Compliance, Legal and IP team, Finance, People, Communications and a variety of other important stakeholders including the Executive Leadership Team and the Board of Directors.

Primary Responsibilities
All company secretarial and corporate governance matters across the group of companies, including corporate record keeping and statutory filings.
Preparation of documentation for, and management of, meetings of the Board of Directors and, where appropriate, Board Committee meetings, including minute taking. Providing support and guidance on procedural and governance matters as required.
Organising and implementing appropriate Board training and Board effectiveness surveys in conjunction with the CLIP team and other key stakeholders.
Ensuring compliance with listing rules and corporate legal frameworks applicable to group companies, including monitoring of any legal or regulatory developments over time.
Implementing insider information and sharing dealing and other relevant corporate compliance policies as required.
Assisting the Finance and People teams with the administration of the Company share option scheme and Long Term Incentive Plan.
Preparing for and running shareholder meetings and communications including AGMs, EGMs, general shareholder communications and the company annual report. Drafting Shareholder resolutions.
Owning and assisting with the preparation plan/timeline and working with the key stakeholders and auditors to ensure that the annual report and other financial and regulatory filings are finalised and published on time.
Providing advice and guiding key stakeholders through governance requirements for announcements and supporting the Communications team with announcements.
Budget and management of external providers and advisors including company secretarial providers, local outside counsel, share plan administrators, registrar.
Reviewing and implementing company secretarial and Board administration software solutions on the market in line with the broader CLIP legal technology plan.

The company is seeking an individual with:

ICSA or equivalent qualification, ideally with at least five years of company secretarial and corporate legal experience
Experience of working for a company listed on a premium European exchange with a multi-jurisdictional group structure
Good knowledge of applicable laws, regulations, listing rules and codes of practice applicable to the UK and other European companies
Experience in working with share scheme providers and governance around share schemes
Experience of listed company annual report preparation and finalisation and other annual regulatory filings
Experience in developing company secretarial and governance frameworks in a high-growth scale-up environment would be advantageous
Confidence and a can-do attitude - someone who is excited about the opportunity to shape their area of responsibility and grow with the company