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Assistant Company Secretary

Assistant Company Secretary

Job Title: Assistant Company Secretary
Contract Type: Permanent
Location: London
Industry:
Salary: £45000.00 - £55000 per annum + beenfits
Start Date: ASAP
Reference: BBBH15749_1494349278
Contact Name: Leena Myers
Contact Email: leena@dmjcosec.com
Job Published: May 09, 2017 18:01

Job Description

The Company Secretarial team provides support to a variety of departments on company secretarial matters for listed and unlisted entities for over 700 companies. The team is responsible for the management of both private and listed companies, organising,attending and minuting Board meetings, upkeep of the company statutory records, involvement in ad hoc projects, ensuring that relevant documents are filed with Companies House within statutory deadlines and timely announcements made to relevant authorities in respect the listed companies.

About the role
To assist the Company Secretary and Company Secretarial Assistant with the management of the Inheritance Tax (IHT) portfolio of companies which consists of c.500 (mainly private) companies and an LLP

Essential Job Functions
Outline of responsibilities

Responsibilities will include but are not limited to:

*assisting the Company Secretary with drafting meeting agendas and timely collation and creation of board packs
*assisting with the statutory accounts timetable for the Portfolio, including liaising with the Finance Department and auditors, checking draft accounts, arranging board approvals, printing the accounts and minutes, arranging director signatures and timely filing with Companies House
*assisting with the filing of confirmation statements for the Portfolio
*assisting the Company Secretary with other adhoc tasks as required including director changes, allotments, capital reductions, company acquisitions, new company incorporations etc. and the required Companies House filings
*ensuring the maintenance and timely update of Blueprint Company Secretarial records
*to assist with the on-boarding of c.160 companies where the company secretarial function had been outsourced - this will include an auditing and updating exercise of Blueprint and internal records
*responsibility for the UK PLC board including:
oarranging board meetings after liaising with the directors (6 meetings per year)
omeeting preparation, attendance and minutes of proceedings
oliaising with the board between formal meetings and dealing with adhoc board queries and/or minutes between-meeting decisions
*attending and minutes other board meetings as and when required by the Company Secretary

Job Specific Experience/Technical Skills/Abilities
Outline of skills/experience required
*Previous experience of attending and minuting board meetings essential
*ICSA qualified or part-qualified desirable
*Good working knowledge of Blueprint desirable