Assistant Company Secretary

Assistant Company Secretary

Job Title: Assistant Company Secretary
Contract Type: Permanent
Location: London, England
Salary: £60000.00 - £90000.00 per annum + benefits
Reference: BBBH20870_1629197117
Contact Name: Leena Myers
Contact Email:
Job Published: August 17, 2021 11:45

Job Description

The Company Secretariat team sits within the Investments division of the business and provides corporate compliance and governance services to group companies and managed funds. The team look after a variety of companies ranging from listed VCTs, FCA regulated entities, LLPs and private limited companies both UK based and overseas. These funds invest in renewable energy, healthcare, property and are exposed to a wide range of activities undertaken in these entities. There are 4 listed Venture Capital Trusts within the portfolio.

About the role:

We are seeking an experienced Assistant Company Secretary to work within the Company Secretariat team reporting to the Senior Assistant Company Secretary to assist them in managing 3 funds within the Real Estate portfolio of companies, 2 listed VCT's and assisting with the administration of the parent company share schemes and annual Liquidity Event. The role will provide a varied exposure to all aspects of a Company's lifecycle and board support. It requires someone who is good at building strong relationships with third party providers and investment management teams and has experience of share administration and listed company regulations.


1.Statutory compliance
oreviewing Annual Report and accounts and reviewing or completing Companies House filings: Confirmation Statement filings/directors appointments and resignations/maintaining statutory registers/SAIL addresses etc., that have been prepared by the Company Secretarial Assistants
2.Corporate actions:
odrafting and reviewing the relevant documentation, forms and cover emails for group distributions, allotments and loan drawdowns
3.Corporate transactions:
omanage M&A transactions within the portfolios including: liaising with external lawyers on the steps plan, reviewing documents prepared by the external lawyers, preparing internal funding paperwork, carrying out post-completion filings and onboarding the new entities.
4.Board support for 3 boards
odrafting board meeting agendas
ooverseeing the Company Secretarial Assistant/Administrator in preparing and publishing the board packs and managing preparations for board meetings
ominute taking at the board meetings
owriting up post-board meeting follow up actions
oadvising the boards on corporate governance matters
5.Shareholder Services
oAssist the Head of Secretariat in managing the Shareholder Register. This will include provision of quarterly shareholder mailings and involvement in the annual Liquidity Event.
oAssist the Company Secretarial Assistant with the monthly leavers process for the share schemes. This will include liaison with the Guernsey based Employee Benefit trust.
6.Team tasks
okeeping procedures and precedents up to date and in line with current regulatory requirements
omaintaining the structure charts for the portfolio
oAssisting with ad hoc group restructures, strike offs and projects if the team require additional assistance
oUpdating Diligent Entities and the statutory registers with any company changes
oManage, train and support junior members in the team
Knowledge and skills:

Ideally, you'll have some or all of the following qualifications, skills and job-related experience
*Must be ICSA qualified (at least ACIS)
*Minimum of 6 years experience in a Company Secretariat team preferably in professional services and/or in a fund/investment firm.
*Must have excellent minute taking skills
*Must have experience in supporting in corporate transaction work such as M&A's and group restructures
*Must be proficient in using technology and leveraging digital applications and media platforms such as Microsoft Teams, Zoom, Office 365, board pack software (such as Board Intelligence) and entity management software (such as Diligent).
And to really stand out from the crowd, you will display the following qualities and characteristics:
*Self-motivated with the ability to work in a fast-paced environment
*Good analytical and numerical skills
*Positive, helpful and enthusiastic attitude
*Must be curious and seek to learn and improve
Additional Information