Company Secretary & Assistant Company Secretary




To 83,000

Employment Type


Posted about 11 hours ago


About the business

This is a superb opportunity to join one of the  leading providers of Company Secretarial Services and one of Asia-Pacific\'s leading corporate service providers. The organisation provides an extensive range of corporate secretarial services to listed, public and proprietary companies as well as international subsidiaries and organisations considering an IPO.

The company is seeking an experienced  Company Secretary to join their growing team to take on a portfolio of listed clients.
Be part of this collaborative and friendly team, with a challenging working environment and a great culture, in an exciting, diverse, and fast-growing company.

About the role

  • The role of the Company Secretary is to provide a comprehensive range of company secretarial services in conjunction with high-quality relationship management to a suite of ASX listed clients.
  • Deliver company secretarial services to clients that meet or exceed agreed service standards.
  • Collaborate and work closely with our team of Assistant Company Secretaries and Company Secretarial Assistants to deliver market-leading service levels.

Key responsibilities

  • Act as the Company Secretary to a portfolio of ASX listed entities, managing all levels of company secretarial compliance including appropriate delegation of tasks to more junior team members.
  • Provide advice on compliance with the ASX listing rules, including continuous disclosure requirements, including responsibility for all lodgements relating to securities and directors’ interests’ notices and drafting Corporate Governance Statements.
  • Co-ordinate, attend and minute board meetings, manage annual board calendars and workplans.
  • Full project management of shareholder meetings, including managing timetables, drafting notices of meeting, preparing run sheets and presentations, and attend and minute the meeting.
  • Ensure that the ASIC record is kept up to date at all times.
  • Maintain the statutory books and records including share registry maintenance.
  • Providing Company Secretarial advice and guidance to clients on a range of matters including company secretarial practice and compliance, board processes and corporate governance.
  • Work closely with the Boards and Executive teams of client companies.
  • Support and assist other team members with gaps in their knowledge and skills. There may be opportunities to manage or mentor junior team members.


Knowledge & experience

Ideally you will have:
  • At least 4 years practical experience with compliance and general corporate secretarial duties. 
  • Outstanding meeting management skills, including effective minute taking.
  • Exceptional customer service and pro-active relationship management skills.
  • Excellent verbal and written communication skills.
  • Highly organised and ability to prioritise and manage multiple tasks.
  • Outstanding attention to detail and accuracy.
  • Ability to work effectively under pressure.
  • High level of initiative and work well in a team environment.

Location: Melbourne, Brisbane or Sydney
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Leena Myers


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2nd Floor
67 Clerkenwell Road