Assistant Company Secretary/Executive Assistant

Location

x

Salary

£Competitive

Employment Type

Permanent

Posted about 09 hours ago

Ref.23109

Job Title: Assistant Company Secretary and Executive Assistant                                                                        

Job Purpose

The Assistant Company Secretary will assist the Company Secretary of the organisation in the discharge of their role and provide executive assistant support to the company President and, where time and capacity allows, to the Senior Management Team. The role will involve active participation in the production of key deliverables including reports, presentations and other material for use at a senior level and with Boards and Committees of the Company.

The role will include day to day involvement in complex and highly confidential issues, including communication with internal and external stakeholders at the highest level. The job is also client and Director facing and involves dealing with senior industry figures.

Responsibilities

Company Secretary support:

  • Scheduling internal meetings/calls and providing related administrative support (collating and distributing materials, dial in details etc.) - this includes regularly scheduled and ad hoc meetings for the Board, four Board Committees, two product advisory committees and two executive committees.
  • Scheduling external meetings/calls and providing related administrative support (collating and distributing materials, dial in details etc.) including scheduled and ad hoc meetings for members of the senior management team and non-executive directors of the Company with the Company’s regulators, e.g. the Bank of England, ESMA, CFTC and the SEC.
  • Assisting with corporate filings (as required).

Executive support:

  • Worldwide and UK travel, arranging itineraries etc.
  • Processing expense claims.
  • Diary Management.
  • Scheduling internal and external meetings.
  • Provide administrative support for regular meetings / calls, including timely distribution of supporting documentation.
  • Provide lunch cover for the main Reception.
  • Coordinate filing systems and any other ad hoc matters, including archiving.
  • Events management - assist with the preparation of staff and client events that the Executive office organises.

Knowledge and Experience

  • Preferable, but not requisite, experience in providing company secretarial support.
  • High level of attention to detail.
  • Strong oral and written communication skills.
  • Strong IT skills to include Outlook, Word, PowerPoint, Excel.
  • Forward thinking, highly organised and pro-active.
  • Mature handling of sensitive and confidential information.
  • Previous experience within an Administrative / PA capacity, ideally with exposure to senior management.
  • Graduate level education or equivalent experience.
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Leena Myers

Director

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